Privacy Policy

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Privacy Policy

1. Information About Us

Our Site ( is owned and operated by Aspect 4 Limited, registered in England and Wales under company number 06884796.

Registered office: Aspect 4 Limited, 22A Lendal, York, YO1 8AA

VAT number: 974 6836 63

Email address:

2. What Does This Policy Cover?

This Privacy Policy applies only to your use of our Site. Please note that any links to other websites contained on Our Site are not under our control.  We therefore advise you to check the privacy policies of any such websites before providing any data personal to them.

3. Information We May Collect From You

Aspect 4 Limited are committed to protecting and respecting your privacy.  We will treat personal information lawfully and in a manner which is in accordance with the EU General Data Protection Regulations 2018 (GDPR) and other statutory data protection legislation currently in force.

You can visit our Site without revealing your identity or giving us any personal information about yourself.  We may also use cookies so please see Part 8 for further information.

We may however collect personal information from you when submitted voluntarily by yourself in response to you using one of the contact methods advertised on our Site.  We do not collect more information than we need to fulfil legitimate business purposes and will maintain the information in our systems until the relationship has ended and no longer required by statute.

4. How Do You Use My Personal Data?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one or more of the following purposes:

  • Providing and managing your Account;
  • Supplying our services to you. Your personal details are required in order for us to enter into a contract with you;
  • Personalising and tailoring our services for you;
  • Communicating with you. This may include responding to emails or calls from you;
  • Analysing use of our Site to enable us to continually improve our Site and your user experience.

You will not be sent any unlawful marketing or spam but with your permission we may sometimes need to share information with third parties to provide the service you have requested.

5. How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data in the EU. This means that it will be fully protected under the GDPR.

6. Can I Withhold Information?

You may access our Site without providing any personal data at all. You may restrict our use of Cookies. For more information, see Part 8.

7. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 1.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 28 days and no longer than one month after receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

8. How Do You Use Cookies?

Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our Site and to provide and improve our services. In addition, our Site uses analytics services provided by Google Analytics, which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use our Site. All Cookies used by and on our Site are used in accordance with current Cookie Law. You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

9. Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.

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